Privacy Policy

This Privacy Policy sets out the commitment of J.A GUY & J.M REVILL trading as Moments Etched in Time (ABN 43 983 218 303) ("Moments Etched in Time", "we", "us") to protect the privacy of personal information we collect about you, including through this website, www.momentsetchedintime.com.au ("Website"), as well as through our other business operations, social media or directly from you.

Please read this Privacy Policy carefully and contact us using the details set out below if you have any questions.

By providing us with personal information, you indicate that you have had sufficient opportunity to access this Privacy Policy and that you have read and accepted it and consent to the collection, use, holding and disclosure of your personal information as outlined.

If you don’t want to provide personal information to us, then you don’t have to, however, this may affect your use of this website.

At this time, our website is intended for use for individuals within Australia only. If you are outside of Australia, in particular in a member country of the European Union, please do not use this site.

  1. Types of personal information we collect

    2. The types of personal information we collect may include:

    • name;
    • address(es);
    • telephone number;
    • email address(es);
    • other contact details;
    • history records of your communication and interaction with us;
    • details or history of preference, interests and behaviour relation to transactions, products, services and activities on the Site;
    • product personalisation details, such as text, photos and other images you supply.

    If you’re a customer and would like to deal with us anonymously or use a pseudonym, feel free to do so. However, this will not apply if it is impracticable for us to communicate with you that way or we are required or authorised under Australian law to only deal with individuals who have identified themselves.

    In certain circumstances, such as when you purchase a product, voucher or gift card for another individual, we may also collect the information that you provide to us on that individual which may include:

    • name;
    • email;
    • postal address.

    In providing us with any personal information, you warrant that you are authorised to provide us with that personal information and that we are able to use that personal information for the purposes as set out in this privacy policy.

  2. How we collect personal information

    3. We collect this information from you when you make an enquiry with us (for example, by telephone, website contact form, social media or email), purchase a product from us, engage services from us (for example, design drafting or image editing) via our website or other methods.

    We are committed to using lawful and fair means to collect personal information and collecting it from others only when it is unreasonable or impracticable to obtain certain information from you directly. We collect personal information about you from:

    • you;
    • searches and enquiries;
    • your use of our website;
    • from third parties such as our commercial partners and vendors;
    • from publicly available sources of information.

    Third parties may also use cookies, web beacons and similar technology to collect or receive information from our website or you and from elsewhere on the internet and use that information to provide measurement services and targeted advertising (such as the Facebook pixel, Google Analytics and AdWords). If we receive your personal information from third parties, we will protect it as set out in this Privacy Policy.

    We will destroy or de-identify information where we form the opinion that the information has been provided to us unlawfully or unfairly.

  3. Why we collect, hold, use and disclose personal information

    4. We collect, hold, use and disclose your personal information as is reasonably necessary for us to perform our core functions and activities, including for the following purposes:

    • to contact and communicate with you;
    • to provide goods and/or services to you;
    • to maintain a database of customers, subscribers or similar;
    • to market to you and others, including remarketing (this may involve the use of a Facebook pixel or similar technology to allow us to display our advertising to you elsewhere on the internet, for example, on Google or Facebook);
    • for internal record keeping;
    • for statistical purposes;
    • as required by law.

    When you place an order, we'll automatically sign you up for our email newsletter - your gateway to all things exclusive and personalised. But we get it. Sometimes, less is more. If you wish to unsubscribe, you can do so at any moment, no strings attached.

    Where we disclose your personal information to third parties for these purposes, we will do our best to ensure that their privacy policy adheres to similar standards of privacy protection and/or request that the third party follow this Privacy Policy regarding handling of your personal information. We will also be diligent in ensuring that the personal information we disclose is accurate, up-to-date, complete and relevant.

    We will not use or disclose personal information for direct marketing unless you have consented to the use or disclosure of the information for that purpose.

    Your personal information may be disclosed to international recipients as part of our ordinary business functions. For example, we use a third-party web-to-print vendor who is located in South Africa. This means, when you add personalisation to one of our products, the text and images you supply will be stored on the third-party vendor’s servers, along with some identifiable information so that we can match the product design with your order. In the web-to-print system, you may have an option to upload images from social media accounts, like Facebook or Instagram. If you authorise access to upload images from social media accounts, you are providing access to the third-party vendor and not to us.

    Please note that we will not disclose your personal information for any purpose other than the purpose for which it was collected without your consent unless we are required to do so by law.

  4. Use of cookies

    5. As you probably know, a cookie is a small text file that’s placed on your computer or other devices to help us remember your preferences, like your login information or location. Cookies are used for a variety of reasons. We use cookies to make it easier and faster for you to use our website. We also use cookies for security purposes to protect you online. Our third-party vendors and we may also use cookies to display advertisements to you elsewhere on the internet.

  5. Links to other sites

    6. To help you find more information, we sometimes include links to other helpful websites from our website. Please note that this Privacy Policy only applies to information that we collect on our website (not any other site). As we aren’t responsible for the data collection on those other sites, our Privacy Policy won’t apply. We can’t guarantee any of the privacy practices of other websites, so please be safe and make sure you read their privacy policy before giving them your personal information.

  6. How you can access and correct your personal information

    7. Access: You can request details of the personal information that we hold about you. We will respond to any request to access information within a reasonable time.

    Correction: If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, please contact us using the details set out below. We rely in part on you advising us when your personal information changes. We will endeavour to promptly correct any information found to be inaccurate, incomplete or out of date and to notify you of the correction unless it is impracticable or unlawful to do so.

    Deletion: If you want us to delete the personal information we hold about you or to not collect information from you for a specific purpose, such as targeted advertising, please contact us using the details set out below. Please note that if we agree to delete your information, because of backups and records of deletions, it may be impossible to completely delete your information without retaining some residual information. We will functionally delete the information, and we will not sell, transfer, or use personal information relating to you in any way moving forward.

    We will respond to any request to access, correct or delete the information within a reasonable time.

  7. How we maintain the security of your information

    8. We are committed to ensuring that the personal information we hold is secure and protected from misuse, interference, loss and unauthorised access, modification or disclosure. We undertake the following precautions to protect the personal information we hold:

    • our website contains pages encrypted with SSL (Secure Sockets Layer) to ensure the safety of any data that is submitted through the use of this website;
    • we limit access to personal information to a "need-to-know" basis;
    • we maintain technology products to prevent unauthorised computer access;
    • if we no longer need the personal information for our record retention purposes, we take reasonable steps to delete the information in accordance with the Deletion section in paragraph six (6).

    While we take commercially reasonable measures to maintain a secure website and business, electronic communications and databases are subject to errors, tampering and break-ins, and we cannot guarantee or warrant that such events will not take place. We will not be liable to you for any such occurrences. If a data breach occurs involving your personal information and the breach is likely to cause harm to you, we will notify you as soon as possible after the occurrence in accordance with our obligations under the Privacy Act and related legislation.

  8. How you can make a complaint about a privacy breach

    9. If you believe that we have breached this Privacy Policy and want to make a complaint about that breach, please contact us using the details set out below. If you are unsatisfied with our response, the Office of the Australian Information Commissioner may be able to assist you with a review of our decision. Contact the OAIC for more information.

  9. How you can unsubscribe or opt-out

    10. We like to keep our customers and website visitors up to date, so from time to time we’ll send you newsletters, invitations and updates. Not to worry: our emails will always come with an "Unsubscribe" button, so you can opt-out at any time. To unsubscribe from our email database, or opt-out of communications, use the "Unsubscribe" button in our communication or contact us using the details set out below.

    You can block the use of cookies by selecting the appropriate settings on your browser. You can opt-out of third-party vendor cookies by visiting your Google’s Ad settings or www.networkadvertising.org/managing/opt_out.asp. Please note that the website may not work as well for you if you disable cookies.

    You can also opt-out of information collecting for advertising targeting by visiting www.aboutads.info/choices.

  10. Changes to this policy

    11. If we decide to change our Privacy Policy, we'll let you know by posting such changes on our website.

  11. Contact details

    12. For any questions or notice, please contact us at info@momentsetchedintime.com.au

This Privacy Policy was last updated: 28 February 2022